MODULES OF THE SOFTWARE

Registration

  • Every patient visiting hospital will have unique hospital Identity (UHID) .
  • Patient's personal details are required for the registration including Aadhar Number. .

If Patient has special facility like Aayushman , CGHS, ECHS, Mediclaim, then the details pertaining to these facility becomes mandatory.

OPD

  • OPD Token and Receipt generation
  • OPD digital prescription generation
  • OPD Appointment Management
  • Follow-up OPD token generation

DCT Patients

  • If the patient is not OPD or IPD and visits hospital for any investigation, then also he will be registered and the investigation receipts will be generated against his UHID.

IPD

  • Casualty Initial assessment .
  • If required then Admission Form Generation .
  • Various consent forms related to admission are generated .
  • Visitor pass generation .
  • Addressograph printing .
  • Patient's ward details are updated time to time whenever the patient is shifted .
  • Consultant visit schedule and visits details .
  • Advance Payment Reciepts .
  • Investigation Slip generation .
  • Surgery details updation .
  • Ward procedures input .

BILLING

  • As the patient is admitted, the billing process starts getting inputs from various sections .
  • Bill starts getting real time data from reception, Pathology, Radiology and wards .
  • At any point of time, bill estimate can be generated. Bill pendencies can be generated .
  • Bill discount management like who is authorized to apply discount and how much discount is to be applied .
  • Generation of the bill .
  • In case of CREDIT billing, the information of guarantor, on whose order the general patient is allowed to be discharged, when the amount will be cleared and remarks are required to be filled before discharging the patient .

NOTE: The list of general patients who are discharged on CREDIT is generated for follow-up till the bills are cleared.

  • After Bill generation and settlement, the patient is discharged and his DISCHARGE GATE PASS is generated.
  • Information regarding GENERAL patients discharged on CREDIT BILL, will be sent to MANAGEMENT via SMS.

DISCHARGE SHEET GENERATION

  • The patient is discharged in following categories
    1. DISCHARGED
    2. LAMA
    3. DEATH
    4. DAMA
  • Case 1: Patient is discharged as per the hospital Care Plan then his discharge sheet is prepared and generated with treatment advised, his condition on admission and on discharge. Investigations showing reports at the time of admission and discharge. Follow-up details are input so that we can intimate the patient through SMS for follow-up.
  • Case 2: Patient is discharged due to DEATH, then DEATH SUMMARY will be generated.
  • Case 3: Patient is discharged as LAMA/DAMA, then in such case LAMA CONSENT FORM & LAMA SUMMARY is prepared and generated.

CGHS/Government Billing

  • The bills of scheme patients are generated in the format required by the department.
  • The investigations/procedures with CODE and their prices are picked up from database while generating receipts in CASH/CREDIT.
  • Once the patient is discharged in CREDIT, the bills can be modified as per the hospital management’s requirement before submitting it on the Department’s Portal for clearance.
  • Once the payment is received from the concerned Department, the payment details are updated in the software with details like
    1. Bills amount submitted by hospital
    2. Approved amount by department
    3. Paid amount by department
    4. Difference amount
    5. Payment Details like cheque number, cheque date etc.
    6. TDS details

ACCOUNT RELATED REPORTS

  • Financial Reports of all departments collectively for Accounting purposes
  • Financial reports of income from patient & Refunds to patients
  • Financial reports of pharmacy
  • GST reports as per the accountant/CA

  • The receipts generated in CASH/CREDIT mode are reflected in dashboard.
  • The slips are accessed by specifying the Date and Time.
  • The investigations in slips are marked IN-HOUSE/OUTSOURCE. The outsourced investigations are heaped separately and the investigations to be performed in hospitals are compiled separately in the software.
  • The outsourced reports can be uploaded for references.
  • The in-house investigation’s reports are prepared and generated through the software.
  • Once the generated reports are approved by the Pathology Consultant, they can be accessed by Consultants/Wards from anywhere in the hospital in read-only format.
  • The QR Code will be generated in all the reports.

  • The master settings
    1. Item Categories
    2. Units/Packaging
    3. Suppliers
    4. Manufacturer
    5. Item Master with HSN Codes and SGST,CGST and IGST
    6. ROL is set for each item in Item Master
  • Stock Receiving with Barcode Generation for the stock
  • Patient Billing
    1. Barcoding increases efficiency and reduces wrong selection/entry of medicines
    2. Expired items are excluded while billing
    3. Out-of-Stock items are not visible during billing
  • Issue to Department
    1. Barcoding increases efficiency and reduces wrong selection/entry of medicines
    2. Expired items are excluded while issuing
    3. Out-of-Stock items are not visible during issuing
  • Return for Patient
    1. Returns from patient VIA BILLS only.
    2. Daily report of Return stock
    3. If Barcoding is used, chances of returning medicine errors gets minimized.
  • Return from Department
  • Return to Supplier
  • Patient Ledger
  • Patient’s Medicines Details (CASH and CREDIT)
  • Supplier Ledger
  • Payment to Supplier and Outstanding Report
  • Indent from Wards are processed.
  • Reports as per hospital requirements like Collection report, Patient wise medicine’s report, Return Stock report etc.
  • Reports as per Accounts/CA like Total sales bifurcation of Rate without tax, Rate with tax, GST Calculation HSN wise, Cost price & Selling Price and P/L Reports
  • Any other MIS Reports required by the Hospital Management

  • CASUALTY MODULE
    1. In case of IPD Patients, the casualty department is responsible to fill the INITIAL ASSESSMENT FORM and the data of this form will be fetched later in Discharge Sheet.
    2. In case of OPD Patient, the vital information of the patient like BP, Temp, Height/Weight and BMI etc. are input by casualty doctor OR can be input by Consultant directly.
  • OT Module
    1. OT Schedule
    2. OT Resource management
  • WARD MODULE
    1. All the activities that are taken care in ward for the patient is to be timely updated for all the admitted patient.
    2. INTERNAL TRANSFER FORM / SHIFTING FORM of the patient needs to be filled before the patient is shifted from one ward to another ward.
    3. Whenever any consultant visits the patient during his admission, the same should be updated in the software against the IPD Serial Number of the patient.
    4. The CONTINUATION SHEET preparation
    5. The NURSING SHEET preparation
    6. The INDENT OF MEDICINES for the admitted patient to PHARMACY and the same will be reflected to PHARMACY COUNTER.
    7. The INVESTIGATIONS indent of the admitted patient is to be reflected in PATHOLOGY / RADIOLOGY units.
    8. INTAKE/OUTPUT charting preparation
    9. Patient CARE PLAN SHEET preparation
    10. Any ICCU/ICU procedures done is to be updated from wards for the patient.
    11. The pathology reports are accessible to wards as soon as the reports are ready.

  • Hospital Inventory Item categories, Items and Supplier Master Data Management .
  • Purchase Records and GRN generation .
  • The indents are raised from the deparments ,If the items indented are available, items are issued to the department .
  • The departments to whom items are issued are required to confirm the issued items, then only the transactions are considered to be completed
  • The departments can return the items back to store .
  • Scrap Management .
  • Expiry Management .
  • Various MIS Reports .

  • Staff Information – Personal and Official
  • Staff Documentation in digital formats and stored for future references.
  • Duty Roaster
  • Attendance System (Integration with Biometric Device)
    1. Daily Present/Absent List
    2. Late coming/Early leaving Report
    3. Hours calculation
  • Leave managment that involves the leave application and the approval process .
  • Various MIS reports pertaining to HR .

Office Address

IT Park, Plot No. E-1, Bargi Hills, Jabalpur (M.P.) India - 482003

Contact Us

0761 - 2970507 / +91-9893448088
acrosticitsolutions@gmail.com

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